By Tangenix · Published 2026-10-23 · Free template

Cancellation Interview Script Template

Understand the sequence behind an app cancellation without turning the interview into a retention pitch or blocking departure.

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When to use this template

Use this after cancellation is already possible and the person voluntarily agrees to discuss what changed. Reconstruct their workflow, expectations and alternative rather than asking them to defend the decision.

Choose another approach when: The person has asked not to be contacted, you are handling an urgent support or billing dispute, or you intend to withhold cancellation until they answer.

Gather these inputs

The person’s cancellation date and only the account history needed for context.
A clear distinction between this research conversation and support follow-up.
Permission to take notes and a way to end the conversation immediately.

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Cancellation Interview Script Template: editable text

Worked example

Illustrative example, not a Crany customer result. Replace every example detail with facts you can verify.

Participant: “Our project ended, so we no longer need a shared review board.”
Follow-up: “Walk me through the final week of that project. When did you decide the board would no longer be useful?”
Observation: the need ended with a project, rather than after a specific product failure.
Do not record: “Price too high” merely because cancellation happened near renewal.
Next question: whether this audience typically has gaps between projects and how they preserve old review records during those gaps.

How to use it

Resolve any cancellation or support issue through its normal process before asking for research time.
Walk through the recent timeline and ask neutral follow-up questions.
Code the reason with supporting evidence and keep uncertain explanations marked uncertain.

Check before using it

No promised refund, offer or feature is invented to keep the conversation going.
The person’s own words remain separate from the founder’s interpretation.
A canceled subscription does not automatically mean the product failed at its core task.

What to measure

Compare recurring circumstances across interviews and account cohorts, while preserving contradictions. Record research completion separately from reactivation; this script is for understanding departure, not manipulating a win-back rate.

Research and sources

Torres’s discovery-versus-sales distinction and Yale’s current/past workflow questions inform the structure. The cancellation-specific sequence is original editorial guidance and does not replace support obligations.

Teresa Torres: Customer Interviews — checked 2026-10-23. Story-based interviews about goals, needs and context; separate discovery from selling.
Yale: User Interview Example Questions — checked 2026-10-23. Interview structure, current tasks, past experience, alternative workflows and discovery paths.

This original template and worked example were prepared with AI assistance. Source documentation supports the principles stated above; it does not endorse Crany or guarantee this template’s performance.

About Crany

Crany is an AI marketing co-founder in development for software founders and vibe coders, designed to strategize, execute approved marketing and improve based on results. This free resource is usable independently of the product. Join the public waitlist.